Go Green: 4 Tips to Plan an Eco-Friendly Event
Go Green: 4 Tips to Plan an Eco-Friendly Event
In an era where environmental consciousness has become a growing concern, planning eco-friendly events is no longer just a trend; it’s a responsible way to celebrate and create unforgettable moments while minimizing our impact on the planet. As an event planner, you have the power to influence and inspire others to adopt sustainable practices in their celebrations. Embracing eco-friendly event planning not only benefits the environment but also adds a unique and memorable touch to any occasion. In today’s blog, we’ll explore four easy ways you can begin to integrate eco-friendly practices into your regular event planning.
Choose a Sustainable Venue
A great way to plan an eco-friendly event is by selecting a venue that aligns with sustainable values. Seek venues prioritizing environmentally friendly practices, such as renewable energy sources, efficient waste management, and water conservation. Consider hosting events outdoors, in gardens, parks, or beaches, where the natural environment can become an integral part of the celebration (weather permitting of course).
To further reduce the event’s carbon footprint, opt for venues that are easily accessible by public transportation or encourage guests to carpool. This not only helps reduce emissions but also fosters a sense of community and shared responsibility. Most venues will now have a page on their website that outlines any sustainability practices they have integrated. For example, check out the Edmonton Events Centre (ECC) website page, Farm to Fork. This page is solely dedicated to speaking about regionally-sourced ingredients, supporting Alberta’s agricultural industry, and more!
Mindful Menu Planning
Food and beverage play a significant role in any event, and being mindful of the menu can contribute to your event’s ecological footprint. Collaborate with caterers and chefs who prioritize locally sourced, organic, and seasonal ingredients. Locally sourced food reduces transportation emissions and supports regional farmers. As mentioned in the previous section, the ECC does a great job at advertising this on their website, and from someone who has tried the food at the venue, it’s excellent!
Embrace the concept of “zero waste” by avoiding single-use plastics and disposable cutlery. Opt for compostable or reusable plates, glasses, and utensils instead. You can even discuss donating any surplus food to local charities, ensuring that no edible food goes to waste.
Another thing to note is to ensure that you have plant-based or vegetarian menu options. Not only does this reduce meat consumption, it offers reductions in greenhouse gas emissions, but it is also important you cater to each attendee in the audience. What you may consider doing during registration is asking attendees if there are any dietary restrictions or preferences to ensure you provide enough plant-based and vegetarian options.
Eco-Friendly Decor
Decorations add charm and character to any event, and now there are various eco-friendly options to choose from. Embrace the beauty of nature by incorporating potted plants, flowers, and seasonal foliage into your decor. This can create a delightful ambiance, but it can also be given away as eco-friendly party favor or replanted afterward.
Try to avoid using balloons and plastic decorations. There are biodegradable alternatives like paper or fabric decorations. Get creative with upcycled materials or repurposed objects for unique and sustainable decor solutions.
Incorporate energy-efficient lighting, such as LED bulbs and solar-powered lamps, which depending on the event, can really set the mood while minimizing energy consumption.
Need help with the decor for your event? Look no further, Decor Crate has you covered. Decor Crate is a customizable decoration solution provided by Planit Events Inc. Let us do the work for you and deliver your personalized crate right to your door. For more information, visit our website.
Embrace Digital Invitations and Communication
In the age of technology, paper invitations and physical RSVPs are becoming outdated (depending on the event) and can contribute to unnecessary waste. If paper invitations are necessary, opt for recycled paper, or flower seed paper, and encourage guests to recycle or repurpose them after the event. If it suits your event, embrace digital invitations and communication platforms to send event invites, updates, and reminders. Websites, email invites, and social media are excellent tools for reaching a wider audience while reducing paper consumption. In this day and age, everyone has their phone on them which can give them quick access to the event program and information. Consider setting up a QR code guests can scan when they arrive to quickly access information.
In a changing world, it is important for an event planner to follow industry trends and changes like moving towards eco-friendly events. By choosing sustainable venues, mindful menu planning, eco-friendly decor, and embracing digital invitations, you can craft memorable events that leave a positive impact on the planet and set an example for the industry. You can still plan the event of a lifetime in a sustainable way, you just need to get a bit creative! If you need help with the planning process and are looking to make more sustainable choices, send us a message and we would be happy to help.
8 Essential Tips to Plan Your First Event Successfully
8 Essential Tips to Plan Your First Event Successfully
Planning your first event can be an exciting yet daunting task. Whether it’s a small gathering or a large conference, careful planning is key to ensuring its success (I know, I’ve said this over and over again). To help you navigate through the process, I’ve compiled eight essential tips that will guide you from the initial stages to the final execution of your event. By following these tips, you’ll be well-prepared to create a memorable and seamless experience for your attendees and, hopefully, an event they will never forget (in a good way, of course).
Define Your Event Objectives
Before diving into the planning process, you need to define your event objectives. Ask yourself:
- What do you want to achieve?
- Are you aiming to educate, entertain, or network?
Having a clear vision will guide your decision-making throughout the planning stages. Establish specific goals, such as the number of attendees, target audience, and desired outcomes. By clearly defining your objectives, you’ll be able to align your planning efforts and resources accordingly.
Set a Realistic Budget
One of the most important aspects of event planning is deciding on a realistic budget. You must consider all the potential expenses, such as venue rental, catering, marketing, staff, and miscellaneous costs. Research prices, request quotes, and negotiate whenever possible. Allocate funds wisely by prioritizing key elements that align with your event objectives. Be prepared for unforeseen expenses by setting aside a contingency budget. Remember, it’s better to overestimate your expenses than to be caught off guard. You may have to cut your budget from certain areas to compensate for more important areas, so try to be flexible.
Choose the Right Venue
I’ll keep this section short because I have an entire blog on this topic. The venue you select sets the tone for your event. Consider factors such as location, capacity, ambiance, accessibility, and cost. Visit potential venues and assess their suitability for your event’s theme and requirements. Ensure the venue has the necessary amenities and technical capabilities, such as audiovisual equipment and Wi-Fi. Don’t forget to inquire about any additional costs, such as security or insurance. Finally, read the contract carefully before signing and keep a copy for reference.
Check out the full blog on choosing the perfect venue.
Develop a Realistic Timeline
Creating a detailed timeline is essential for staying organized and on track throughout the planning process. Break down the tasks into manageable steps and assign deadlines for each. Start with the event date and work backward, considering all the necessary arrangements, including marketing, vendor bookings, and logistics. Allow for extra time buffers to accommodate unexpected delays or changes. Utilize project management tools (like Trello) or event planning software to help you streamline the process and stay on top of deadlines.
Market Your Event Effectively
To ensure a successful turnout, you need to put your marketing hat on. Develop a marketing strategy that includes a mix of online and offline channels. Leverage social media platforms, create an event website, and use email marketing to reach your target audience. Collaborate with industry influencers or partners who can promote your event to their networks. Craft compelling content, such as blog posts, videos, and infographics, to generate buzz and engage potential attendees. Regularly track and analyze your marketing efforts to identify what works best and make adjustments as needed.
Are you looking for ideas to market your upcoming event? Check out my blog, where I share 4 easy ways to get started.
Secure Reliable Vendors and Partners
Successful events often rely on reliable vendors and partners. Research and choose reputable suppliers for catering, audiovisual equipment, rentals, and any other services you may require. Seek recommendations from trusted sources or ask for referrals from other event organizers. Before finalizing agreements, thoroughly review contracts, discuss expectations, and confirm all details in writing. Maintain clear communication channels with your vendors and partners to address any concerns or changes promptly.
Need help getting started? Check out my blog, where I share my top 5 Edmonton event vendors!
Create Engaging and Memorable Experiences
To leave a lasting impression on your attendees, focus on creating engaging and memorable experiences. Incorporate interactive elements, such as workshops, guest speakers, or entertainment, that align with your event objectives. Pay attention to details, including signage, lighting, and decor, to enhance the ambiance and atmosphere. Consider implementing technology (event apps or virtual reality experiences) to add a modern touch. Engage with your attendees before, during, and after the event to build a sense of community and encourage feedback for future improvements.
Prepare for Contingencies
Despite planning, unforeseen circumstances can arise. It’s essential to have contingency plans in place to mitigate any potential issues. Identify potential risks and develop alternative solutions for each scenario. Have backup suppliers, a backup venue option, and a plan for unexpected weather conditions. Communicate the contingency plans to your team, vendors, and key stakeholders, ensuring everyone is prepared to adapt. Remember flexibility and adaptability are essential qualities for successful event planning.
Do you need help getting started on creating contingency plans? No problem, I have a blog just for that!
Planning your first event can be a challenging yet rewarding experience. By following these eight essential tips, you’ll be well-equipped to create a successful event that meets your objectives and exceeds attendee expectations. Remember to define your event goals, set a realistic budget, carefully choose the venue, and develop a comprehensive timeline. Focus on effective marketing, secure reliable vendors and partners, create engaging experiences, and be prepared for contingencies. With thorough planning and attention to detail, your first event is sure to be a memorable one. If you’re feeling a bit overwhelmed or you just don’t know where to start, Planit Events Inc is here for you! Send us a message, and we’d be happy to assist!
3 Budget-Friendly Event Planning Tips: How to Cut Costs Without Sacrificing Quality
3 Budget-Friendly Event Planning Tips: How to Cut Costs Without Sacrificing Quality
When it comes to event planning, managing costs while maintaining high quality can be challenging. However, with careful planning and smart decision-making, it is possible to create memorable events on a limited budget. Today, we will explore three useful tips that will help you cut costs without compromising the quality of your event. From strategic vendor selection to creative budget allocation, these tips will empower you to organize successful events that impress your guests without breaking the bank.
Strategic Vendor Selection
One of the best ways to reduce event costs without compromising quality is through your vendor selection. Vendors play a huge role in executing various aspects of an event, such as catering, decorations, and entertainment, but here’s how you can make strategic choices to save money:
- Get Multiple Quotes: Rather than settling for the first vendor you come across, get quotes from multiple vendors for each service. Compare their prices, quality of work, and reviews to make an informed decision. This comparison can help you negotiate better rates and find vendors who offer the best value for your budget.
- Seek Non-Traditional Suppliers: Think outside the box when selecting vendors. Explore local community organizations, art schools, or culinary institutes that may offer services at more affordable rates.
- Consider Package Deals: Many vendors offer package deals that include multiple services at a discounted price. For example, an event rental company might provide bundled packages for furniture, lighting, and audiovisual equipment. By opting for these packages, you can save significant costs and simplify the coordination process.
Smart Budget Allocation
Allocating your budget is key to organizing a successful event while keeping expenses under control. Here are some tips to help you allocate your budget wisely:
- Prioritize Must-Have Elements: Identify the essential aspects of your event that will have the most significant impact on the overall experience. These may include high-quality food and beverages, a captivating entertainment program, or professional photography. Allocate a significant portion of your budget to these must-have elements while being more flexible with other areas that may not be as critical.
- Optimize Venue Selection: The venue cost can often be a significant portion of the overall budget. To save money, consider unconventional venues such as community centers, parks, or art galleries that offer affordable rental options. Additionally, look for venues that provide built-in amenities like tables, chairs, and audiovisual equipment, reducing the need for additional rentals. Looking for a unique venue in Edmonton, check out our blog!
- DIY Decor and Personalization: Embrace your creativity and incorporate do-it-yourself (DIY) decor elements to add a personalized touch to your event. Explore cost-effective decor options like handmade centerpieces, signage, or creative table settings. Engage volunteers or enlist the help of friends and family to keep costs low while still achieving an elegant and unique ambiance. Need some inspiration for decor ideas? Check out, Decor Crate!
Efficient Resource Management
Effective resource management plays a key role in keeping event expenses in check. Consider the following to optimize your resources and minimize unnecessary costs:
- Streamline Invitations and Communication: Traditional paper invitations can be expensive to design, print, and mail. Instead, consider digital platforms to send electronic invitations and manage RSVPs. Utilize social media, email newsletters, and event websites to communicate with attendees, share updates, and provide necessary information.
- Collaborate with Sponsors and Partners: Seek out potential sponsors or partners who align with the event’s theme or target audience. Sponsors can provide financial assistance or contribute in-kind services, such as free giveaways, promotional materials, or guest speakers. Collaborating with sponsors and partners can help offset costs and enhance the overall event experience.
- Efficient Time Management: The old saying “time is money” holds true for event planning. By optimizing your time management skills and ensuring efficient coordination among your team members, you can prevent last-minute rushes, costly errors, and unnecessary overtime expenses. Create detailed timelines, delegate responsibilities, and maintain open communication channels to maximize productivity and minimize potential budget overruns. And remember to delegate tasks you simply do not have time for.
Organizing a successful event on a limited budget requires strategic planning and resourcefulness. By implementing the budget-friendly event planning tips discussed in this blog post, you can cut costs and still throw a memorable event. If you need help getting started, Planit Events Inc is here to help! Send us a message or visit our website to learn more.
Courtney’s Top 3 Events to Plan
Courtney’s Top 3 Events to Plan
As an experienced event planner, I’ve had the privilege of organizing some incredible gatherings over the years. Today I thought I’d share three events that I love to be involved in and that most definitely keep my passion for event planning running!
Alberta Health and Safety Conference
I’ve had the honor of planning and executing the Alberta Health and Safety Conference for multiple years, and it is one of my favorite events! It’s been so wonderful to see the growth from our early years to now and I truly understand how much value this event brings to the health and safety industry. For those of you who don’t know, the HS Conference brings students, professionals, and experts together for learning through keynote speakers and informative sessions, showcasing the latest safety technology and services in the Safety Hall (trade show), and providing plenty of networking opportunities.
I love seeing the creativity the exhibitors bring to the Safety Hall to showcase their products and services, and listening to the passion the speakers and presenters bring to the stage. There are so many great things about this conference that I could go on for days. My favorite part of playing a key role in this conference is that I have grown such a great relationship over the years, and the board trusts my suggestions and vision for the conference.
If you’re interested in a recap of this year’s conference, visit my blog!
Birthdays
As an event planner, I adore planning birthday parties. I’ve been planning birthdays even before my professional event-planning days started! They have always been a passion of mine as it brings me so much joy to be part of creating memorable and magical experiences for individuals celebrating another year of their lives. Birthday parties are a wonderful opportunity to express creativity and bring unique themes to life. Whether it’s a whimsical princess party or a thrilling superhero extravaganza, I love the challenge of transforming a vision into reality, from selecting the perfect decorations to coordinating entertainment that will captivate both the young and the young at heart.
Planning birthday parties allows me to connect with people on a personal level and share in their joy. Every birthday celebration is a reflection of the individual’s personality and interests, and it’s incredibly rewarding to see their faces light up when I make their vision into a reality. The opportunity to make someone feel special and loved on their special day is truly heartwarming. From coordinating surprise elements, to ensuring all the details are just right, I thrive on the happiness that radiates from both the guest of honor and their guests.
Birthday parties are a time of celebration and togetherness, where friends and family gather. Being part of this significant event and witnessing the love and friendship is a privilege. From coordinating activities that bring people closer, to curating a seamless flow of events, I find great satisfaction in creating an atmosphere that fosters connection, laughter, and joy. Seeing the smiles and hearing the laughter that fills the room, knowing that I’ve played a role in making those moments possible, is incredibly fulfilling.
My love for birthdays also led me to curate Decor Crate! Decor Crate is a customized decoration solution that the Planit Events Inc. team puts together just for your special event. Start with the basic Decor Crate and add on more as necessary. It’s a great way to save yourself time, money, and effort! To learn more visit our website!
Go West Experiential Hall
Last but not least, the Go West Experiential Hall is one of my favorite events to be involved in because of the passion and pazazz all vendors bring! From the food and beverage activations at booths, the variety of floor plans from year to year, and getting to be more creative than the typical trade show.
This event is a playground for event professionals, where creativity knows no bounds. From mesmerizing food and beverage activations, to captivating floor plans, Go West is not your typical trade show. It’s a gathering that brings together vendors with a passion for innovation, providing an opportunity to showcase their products and services while fostering meaningful connections. Take a look at the event website from 2023, it was quite the event!
Each event that I have the privilege of playing a role in, holds a special place in my heart. There are always new wonderful people I get to meet, new learnings, and of course, bringing a client’s vision to life brings me so much joy. If you have an event coming up that you need help with, whether big or small, don’t hesitate to reach out!
4 Effective Strategies to Improve Your Trade Show Exhibit
4 Effective Strategies to Improve Your Trade Show Exhibit
Trade shows provide a great opportunity for businesses to showcase their products or services, connect with potential customers, and generate leads. However, just participating in a trade show isn’t enough to guarantee success. To truly stand out and make a lasting impression, exhibitors must go in with a plan. In this blog post, we’ll explore four key strategies to enhance your trade show exhibit and maximize your chances of achieving your goals.
Pre-show Planning and Promotion
The success of your trade show exhibit begins long before the event itself. Adequate pre-show planning and promotion are essential for generating buzz, attracting attendees, and making the most of your investment. So when the event sends you social media graphics to help promote you being a vendor, use them!
Set Clear Objectives
Define your goals for the trade show, such as lead generation, brand awareness, or networking. Establish specific and measurable objectives to guide your efforts.
Do Your Research
Thoroughly understand the trade show’s target audience, attendee demographics, and industry trends. Tailor your booth design, marketing materials, and promotional strategies to align with the event’s theme and objectives.
Promote Your Presence
Leverage various marketing channels to create anticipation and excitement about your exhibit. Utilize social media, email marketing, and your website to inform your audience about your participation, and any exclusive offers or activities planned.
Schedule Meetings
Reach out to existing clients and prospects before the trade show to arrange meetings or demonstrations during the event. Having a pre-planned agenda will ensure that your time is optimized, and that you can focus on building meaningful connections.
Booth Design
To capture attendees’ attention amidst a sea of exhibitors, your booth design should be visually appealing and engaging. Here are some things to consider:
- Clear Branding: Ensure your branding is prominent and consistent throughout the booth. Use well-designed banners, signage, and displays that communicate your brand’s message effectively.
- Interactive Elements: Incorporate interactive elements such as touch screens, virtual reality experiences, or product demonstrations. These engaging activities will attract visitors and encourage them to spend more time at your booth.
- Comfortable Seating Areas: Provide comfortable seating areas within your booth to facilitate conversations. A relaxed atmosphere encourages attendees to spend more time interacting with your team.
- Lighting and Colors: Utilize appropriate lighting to highlight your products or displays. Choose colors that align with your brand identity.
For some fun swag ideas check out my blog.
Staff Training and Engagement
The team you have at your booth plays a key role in representing your brand, and creating a positive experience for visitors. Proper training and engagement are essential for maximizing your trade show results.
Staff Knowledge
Ensure your team is well-versed in your products or services, industry trends, and frequently asked questions. They should be able to provide accurate and compelling information to attendees.
Engaging Interactions
Encourage your booth staff to be proactive and approachable. Train them to initiate conversations, ask open-ended questions, and listen attentively to visitors’ needs. Building meaningful connections is key.
Lead Capture Strategy
Implement a lead capture system that enables your staff to collect relevant information from potential customers. Utilize technology such as tablets or lead retrieval devices to streamline the process. Check with the event organizers as many events now offer lead retrieval!
Staff Motivation
Keep your team motivated throughout the trade show by recognizing their efforts, providing breaks, and creating a supportive environment. Encourage them to share their experiences and insights to continuously improve your exhibiting strategy.
Post-show Follow-up and Evaluation
The work doesn’t end when the trade show concludes. Post-show follow-up and evaluation are vital for maintaining the connections made and determining the success of your exhibiting efforts.
- Lead Follow-up: Promptly follow up with the leads you collected during the trade show. Send personalized emails or make phone calls to express gratitude for their visit and further nurture the relationship. Provide additional information, answer questions, and offer any promotions discussed during the event.
- Evaluate Your Performance: Assess the success of your trade show exhibit by analyzing key metrics such as lead conversion rates, attendee engagement, and return on investment. Use this data to identify areas for improvement and refine your strategy for future events.
- Gather Feedback: Reach out to your booth staff, attendees, and clients to gather feedback on their experience. Their insights can provide valuable information on what worked well and what could be enhanced in future trade shows. Consider sending out surveys or conducting interviews to gather comprehensive feedback.
For additional tips on evaluating the event, visit my blog.
A successful trade show exhibit requires strategic planning, engaging booth design, well-trained staff, and thorough follow-up. By implementing these four strategies you can significantly enhance your trade show exhibiting experience. Remember that consistency, adaptability, and continuous improvement are key factors in achieving long-term success. With careful preparation and a commitment to excellence, your next trade show can become a valuable platform for growth, networking, and increasing your brand’s visibility in the industry.
Re-Cap of the 20th Alberta Health & Safety Conference
Re-Cap of the 20th Alberta Health & Safety Conference
Some of you may know, but I have been quite busy in the last few weeks as I’ve just wrapped up the 20th Alberta Health and Safety Conference. This was my seventh year planning the conference and it is always such an honor. The Alberta Health and Safety Conference is an annual event aimed at promoting workplace safety. The conference brings together health and safety professionals, employers, employees, and government representatives to share knowledge and best practices for preventing workplace injuries and illnesses. The event features keynote speakers, educational sessions, and networking opportunities, and covers topics such as safety culture, mental health, hazard assessment, and risk management. The conference also includes an exhibition (The Safety Hall) showcasing the latest products and services in health and safety. In celebration of another successful conference, I thought I’d share key tips for event planners, exhibitors, and attendees on getting the most out of your upcoming conference.
For Event Planners
I love planning for this conference in particular but that being said it still takes a tonne of manpower to get the conference planned and executed. Here are a few tips that event planners can take away from my experience planning this conference.
Tip #1: Create a Tracking Sheet
If you’ve been in the event planning industry for a while, you’re probably used to working with different vendors for different things, all of which have different deadlines. Sometimes these deadlines and tasks can be forgotten so do yourself a favor and create a tracking sheet to include:
- The task
- The due date
- Who is responsible for the delivery of the task
- The task status (I like to colour code this)
- Notes related to the task
Tip #2: Schedule Social Media Posts Ahead of Time
If you’re in charge of executing an event, social media posts may be the last thing on your mind. You have other things that are more time sensitive to worry about. What I like to do is schedule social media posts ahead of them (the crucial ones) using a scheduling tool (I like to use SmarterQueue), so you can focus on the event. In any downtime, you can snap a few photos or take a short video and post it to the event’s social media, but either way, there will not be silence on the social media channels.
For Exhibitors
One of my favorite aspects of the Alberta Health and Safety Conference is the Safety Hall which is full of all sorts of exhibitors showcasing their new cutting-edge technology, products, and services. Exhibiting at events related to your industry provides many benefits:
- Increase brand awareness
- Network with your target audience
- Showcase your products/services to the right audience
- Get in front of decision-makers
After this year’s conference, I have a few tips to share with future exhibitors for any conference!
Tip 1: Find a Unique Way to Draw People to Your Booth
There were so many fantastic exhibitors at this year’s conference, but one booth that really generated some attention was Alberta Motor Transport Association’s booth. This year they brought in a driving simulator which was not only unique from other booths but also helped demonstrate their brand proposition. When thinking about what to bring for your booth, think about your audience and what is going to drive them to come and chat with you.
Tip 2: Bring Fun Swag
Swag is a great way to get people to visit your booth which gives you the opportunity to drum up a conversation. But deciding what swag to bring can be difficult, especially if it’s your first time exhibiting at a new conference you haven’t attended before. At this year’s conference swag ranged from earphones, hand lotion, chapstick, pens, notepads, reusable bags, and more! Here are three great rules to follow when picking swag for an upcoming event:
- Will my target audience use the item?
- Can I display my organization’s branding on it?
- Can I use the swag as a talking point or to dremel up a conversation?
For Attendees
Tip #1: Take Advantage of as Much of the Conference as You Can
When you look at the event agenda, you usually pick out the sessions you want to attend, but it’s important to remember there’s so much more! Try attending sessions that normally wouldn’t interest you and you may be surprised at what you take away from it. If you weren’t anticipating checking out the trade show hall, take a look anyway. You’d be surprised at the networking opportunities and many organizations go out of their way to include a fun experience at their booth!
If you missed attending, exhibiting, or sponsoring the Alberta Health and Safety Conference this year, don’t worry the conference will return in May 2024. For more information, follow the Alberta Health and Safety Conference Social media accounts.
If you have any questions about planning your upcoming event or are looking for someone to take the load off, Planit Events Inc. is experienced in all sorts of events! Send us a message and we would be happy to chat.
8 Important Questions to Ask Your Event Planner
8 Important Questions to Ask Your Event Planner
Organizing an event can be overwhelming, but working with a professional event planner can help ease the stress and ensure that your event is a success. However, not all event planners are the same, and it’s important to ask the right questions to ensure that you’re working with the right event planner who can deliver the results you want. In today’s blog, I’m going to share eight questions you should ask potential event planners before you make the decision on which is the best fit for you and your event.
What types of events do you specialize in?
Not all event professionals are experienced in every type of event, so it’s important to ask about their areas of expertise. If you’re planning a corporate event, for example, you may want to work with an event planner who has experience in that industry and can provide references from previous clients. If you’re planning a wedding, you’ll want to work with an event planner who specializes in weddings and can offer insights and recommendations for vendors, venues, and other important aspects of the event.
How do you approach budgeting?
Budgeting is a critical part of event planning, and you’ll want to work with an event planner who is transparent about their fees and can work within your budget. Ask your event planner how they approach budgeting. Do they provide estimates for different aspects of the event? It is good practice as an event planner to offer suggestions for cost-saving measures that won’t compromise the quality of the event.
Can you provide references from previous clients?
One of the best ways to evaluate an event planner’s experience and professionalism is to ask for references from previous clients. This will give you a sense of their communication style, attention to detail, and ability to deliver results. Ask for references from clients who have hosted similar events to yours, and follow up with them to get a sense of their experience working with the event planner.
How do you handle event logistics?
Event logistics are complex and time-consuming, and it’s important to work with an event planner who has a detailed plan for managing logistics. Ask your event planner how they handle things like vendor coordination, transportation, and guest management. It is good practice to have a detailed timeline and contingency plans in place to ensure that everything runs smoothly.
How do you communicate with clients?
Clear communication is essential when working with an event planner, so it’s important to ask about their communication style and how they keep clients informed throughout the planning process. Ask your event planner how they prefer to communicate (email, phone, in-person meetings) and how often they provide updates. What is the guaranteed response time window? You should also ask whether they are available outside of regular business hours in case of emergencies.
What is your process for selecting vendors?
Vendors can make or break an event, so it’s important to work with an event planner who has a process for selecting vendors that are reliable and provide high-quality services. It is an extra bonus if your event planner has good relationships with vendors you may be interested in or that fit your event. Ask your event planner how they select vendors, what criteria they use, and whether they have established relationships with vendors in your area. A good event planner will have a list of preferred vendors that they can recommend based on your budget and preferences.
How do you handle unexpected issues on the day of the event?
Even with the best planning, unexpected issues can arise on the day of the event. Ask your event planner how they handle unexpected issues, and whether they have a contingency plan in place. You should also ask whether they have experience dealing with emergencies and whether they have insurance to cover any potential liability issues.
What is your cancellation policy?
Finally, it’s important to ask about your event planner’s cancellation policy in case unforeseen circumstances arise that prevent you from hosting the event. Make sure you understand the terms of the cancellation policy, including any fees or penalties, and whether they have a process for rescheduling the event.
Finding the right event planning professional for your event won’t happen overnight, but using the questions above will help give you a better idea of which is the best fit for your event. As always, Planit Events Inc. is always here to help. If you have any questions or would like to chat with us to see if we would be a good fit, don’t hesitate to reach out.
3 Unique Venues in Edmonton for Your Next Event
3 Unique Venues in Edmonton for Your Next Event
If you’re looking for a unique place to host your upcoming event you’re in the right place! Edmonton is a city that continues to grow and with that more venues are becoming available. In this blog, I have three different suggestions to provide however, don’t let these limit you! There are so many unique locations in Edmonton to host your event that I couldn’t possibly name them all but this blog is here to give you a starting point. Whether you’re planning a business conference, a wedding, or a social gathering, there is a venue in Edmonton that is perfect for your event.
The Art Gallery of Alberta
The Art Gallery of Alberta is an iconic Edmonton landmark, located in the heart of downtown that showcases a modern exterior and a rich history. The gallery holds a diverse collection of art from various artists and periods. The gallery offers a variety of event spaces available for rent, including the Ledcor Theatre, Manning Hall, and more!
Each of these event spaces offers unique specs. The Ledcor Theatre seats up to 150 guests and is fully equipped with a high-quality sound system, lighting, and projection capabilities, making it an ideal venue for presentations, screenings, and performances. Manning Hall offers space for up to 350 guests and is great for conferences, receptions, and banquets. The Manning Hall features the gallery’s unique architecture and will definitely leave an impression on your guests. Visit the Art Gallery of Alberta website to learn more about the different spaces and find which one is most suitable for your event.
The Muttart Conservatory
The Muttart Conservatory is a garden located in the heart of Edmonton’s river valley. The conservatory is home to four glass pyramids, each with a unique biome. The conservatory offers a number of unique rental spaces with the largest capacity accommodating 200 people.
The beautiful backdrop of plants and flowers has made the conservatory a popular venue for weddings and galas. Cafe Bloom is the in-house catering service that can provide a customized array of food for whatever event you may be hosting. To learn more about the Muttart Conservatory event rental spaces, visit their website.
The Northern Alberta Institute of Technology
Ok hear me out, I know when you first think of NAIT you think of the hustle and bustle of students shuffling to their next class, however, NAIT offers a wide variety of unique rental spaces for all sorts of events. There are numerous theaters and conference rooms, an atrium, the Glass Box, and even an outdoor patio (for the warmer months of course)! I’ve personally coordinated events at NAIT like the Alberta Health and Safety Conference last spring. The event team there was fabulous and the Productivity and Innovation Centre was the perfect fit for the event. To learn more about NAIT’s venues, visit their website.
Finding the perfect venue comes down to more than just the look and feel of the venue, as you start your event planning journey, pick a few venues that you feel will portray the right feeling to your audience for the event you’re planning. If you need expert advice or a place to start, Planit Events Inc., is here to help. Send me a message and I would be happy to help you along your event planning journey.
3 Event Planning Lessons to Avoid Disaster
Planit Event Inc shares 3 insightful learning lessons from years of experience in the events industry to help you avoid disaster.
8 Tips to Find Your Perfect Wedding Dress
8 Tips to Find Your Perfect Wedding Dress
Your wedding day is one of the most special days of your life, and choosing the perfect wedding dress is an essential part of making your day unforgettable. But where do you start? From the style to the budget, there are several factors to consider. In today’s blog, I’ll share my top eight tips to help you on your wedding dress journey!
Start Early
Your dress or outfit is a vital part of the planning process so I always recommend starting early! Starting early will give you enough time to browse through various styles, designers, and shops to find the perfect one that was made for you. Ideally, you should start looking for your dress at least 9 to 12 months before your wedding day. This way, you have enough time to order, make any necessary alterations, and make sure it fits perfectly.
Set a Budget
The cost of a wedding dress can vary from a couple hundred to a few thousand dollars. Before you start shopping it’s important to consider your budget. Your budget will determine the type of dress you can afford and the designers you can work with. It will also help the wonderful sales associates at the store you’re browsing to bring you options that fit your budget. Now, remember, that a beautiful dress doesn’t have to cost a fortune. There are so many affordable options available that are just as stunning.
Research Styles
There are several wedding dress styles to choose from, including ball gowns, A-line, mermaid, sheath, and more. Each style has its unique features and fits different body types. It’s important to do some research on the styles that interest you and see how they look on your body type. This will help you narrow down your choices and find a dress that flatters your body shape. I always recommend starting on Pinterest to give you an idea of the type of dress you’re looking for! It can be helpful to save these “inspiration” photos to bring with you when you start shopping.
Consider the Venue
Your wedding venue can influence the style of the dress you choose. For example, if you’re having an outdoor wedding, you may want to consider a lightweight dress that won’t weigh you down. On the other hand, if you’re having a formal wedding in a ballroom, a full-length ball gown may be more appropriate.
Shop with an Open Mind
While it’s important to have an idea of the style of dress you want, it’s also essential to keep an open mind when shopping. You may find that the dress you thought you wanted doesn’t look as good as you thought it would, or that a dress you could never picture yourself in looks stunning and hugs your body in all of the right places. This is exactly what happened to me when I was wedding dress shopping! Try on different styles and designs to see what works for you. You may be surprised at how a dress you never considered could be the one.
Bring a Trusted Friend(s) and/or Family Member(s)
Shopping for a wedding dress can be overwhelming, and it’s always helpful to have a trusted friend or family member with you. They can offer a second opinion and provide support when making a decision. But remember, ultimately this is your decision. It’s great to have input but choose the dress that’s right for you!
Consider Customization
When you start to try on dresses, you might not love all of the features or you may feel like something’s missing. Customization is usually an option so talk to the sales associate working with you! Many dresses allow you to add sleeves, customize the length of the train, and more!
Pay Attention to the Fabric
The fabric of a dress can significantly impact its look and feel. It’s important to choose a fabric that’s comfortable and fits the occasion. For example, if you’re having an outdoor wedding, you may want to consider a lightweight fabric that breathes well. On the other hand, if you’re having a winter wedding, a heavier fabric may be more appropriate. It’s important to choose a fabric that not only looks good but feels good too!
Courtney’s Recommendations:
There are plenty of wedding dress shops in Edmonton, each with its own unique style and selection. I thought I’d share a few shops with great reviews to get you started!
Delica Bridal
I purchased my wedding dress from Delica Bridal and the experience was great! They were so easy to work with, made it fun, and I felt amazing in the dress I chose (with the help of their wonderful team). The shop is located in the south end of Edmonton and they offer a wide range of designer dresses with a vast price range as well. I recommend visiting Delica Bridal when you start your wedding dress journey.
Novelle Bridal Shop
Novelle Bridal Shop is located in the heart of downtown Edmonton and is known for its exceptional customer service and designer dresses. The shop has a variety of wedding dresses from designers such as Hayley Paige, Lazaro, and Watters. The shop’s consultants will work closely with you to understand your vision and help you find a dress that fits your style and budget. This is a great shop to start at due to its wide variety of styles ranging from classic, modern, and bohemian.
Pure Bridal
Pure Bridal is a family-owned bridal boutique that has been in business for over a decade. The shop has a beautiful selection of wedding dresses from designers such as Maggie Sottero, Rebecca Ingram, and Mori Lee. Pure Bridal also offers an exclusive collection of plus-size wedding dresses for curvier brides.
Trust your instincts and consider alterations to ensure the perfect fit. With these tips and the shops mentioned above, you’re sure to find the perfect wedding dress for your special day.